RHA Resources

Guideline: It is recommended to have cost per person within the range of $15-$20, per event. 

RHA will evaluate bill proposals by the following criteria, in no specific order. The inability to adhere to the below criteria could potentially impact the amount of funding received.

• The organization shows the ability to plan and effectively deliver their services.
• The program has a direct impact on the educational, professional, social, or leadership development of the residents.
• The program promotes the Residential Curriculum Core Areas: Connections, Awareness, and Well-Being.
• The activity and program are open to all those who live in the residence halls regardless of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, socioeconomic status, genetic information, sexual orientation, or gender identity or expression.
• Funding is not used solely for the purpose of benefiting student staff members without a direct impact on fee-paying residents.
• The organization is encouraged to add the RHA name or logo to its event advertisements, and is required to do so if receiving more than $500 from RHA for the event.
• RHA shall, in funding any organization, expressly prohibit the use of funds for any activities prohibited by federal or state law, including but not limited to the following:
  • Colorado Revised Statute 1-45-117 provides that state funds cannot be used to fund political campaigns involving the nomination, retention, or election of any person to any public office. This statute also prohibits the use of state funds to urge electors to vote in favor of or against any state-wide or local ballot issue, referred measure, or measure for recall.
  • The Constitution of Colorado, Article IX, Section 7, prohibits the expenditure of state funds for any sectarian purpose, which would include but is not limited to, the activity of worship, devotion, prayer, meditation, or a religious service.
• RHA will not fund the operational costs of any organization. In addition, RHA will not allocate funds for fundraisers or activities associated with fundraising that are intended to solely benefit those of the organization.
• No single residential program (RAs, CCs, or Councils) may exceed the sum of $2,500.
• Any RSO may not receive more than $1,500 of funding per event.

RHA funding is adjusted according to the organization, RAs and RSOs have a few different rules:

RAs:

1. Can have recurring funding
2. Operational Costs
3. The funding limit for RA events is $2,500 (can be overridden in some cases by a 2/3 Senate vote)

RSOs:

1. NO reoccurring events
2. NO operational Costs
3. The funding limit for RSO is $1,500 (can be overridden in some cases by a 2/3 Senate vote)

All funding requests must come in the form of a Funding Request and budget. You’ll need to download this file, edit the information (italicized information is inserted as an example and is meant to be deleted as you insert your information), and then submit the completed form to the RHA President for review.

Some things to consider when planning your event and writing the bill:

• What is the purpose of the event, and does it support the residential core goals/categories of well-being, connection, and awareness?
• How many people are anticipated to attend?  Is it reasonable/does it make sense?
  • Anticipated cost/person of the event?
• What is your marketing plan? 
• Is there enough time for the bill to be sponsored, seen and approved, supplies purchased, and marketing set up before the program takes place?  
• Is the vendor reasonable, tax-exempt, and do they delivery? (RHA recommends delivery and including delivery costs whenever possible.) 
• If you are providing food, do you have inclusive food options, i.e. vegan, halal, gluten-free, allergen friendly, etc.?
• What is your plan for managing risk and liability at the event?  If there is any risk of injury with the event an event waiver from the Risk Management and Insurance Office will be needed, have you reached out to them?
• If the event requires transportation, how are you providing it? (RAs/CCs cannot carpool with residents for events.)
• Did you include all of the event logistics, such as date, time, and location, in the bill?
• If the event is on campus, are you using campus catering? Any events in HDS event spaces must use HDS Catering for food unless HDS Catering approves outside food to be brought in for the event.
• If you want to show a movie, is it a public access movie and if not, have you included the movie screening rights cost in your bill? All events showing a movie must purchase screening rights. RHA uses SWANK for movie right quotes and purchases.

Before a bill is sent to the president it must be approved by your RLP Liaison, RHA Senator, and Community Council President from your Community Council. The RLP Liaison will work with you to make sure your forms are completed accurately. If corrections must be made, the corrected form must be received by the date specified by the liaison:          

• Durward, Westfall, Laurel Village:-
  • Bobbi- hds_nrhh_president@mail.colostate.edu
  • Hunter- hds_rha_ncc@mail.colostate.edu
• Allison, Corbett, Parmlee:-
  • Billy- hds_nrhh_recognition_service@mail.colostate.edu
  • Divisha- hds_rha_finance@mail.colostate.edu
• Braiden, Newsom, Academic Village, Aggie Village:-
  • Fayth- hds_rha_residential_events_development@mail.colostate.edu
  • Julio- hds_nrhh_administration_finance@mail.colostate.edu
• Ingersoll, Edwards, Summit:
  • Stefania- hds_nrhh_marketing_advocacy@mail.colostate.edu
• RSO, UV, and I-House:
  • Lizzie- hds_rha_president@mail.colostate.edu

The Funding Request form should then be emailed to the RHA President at hds_rha_president@mail.colostate.edu

After you’ve submitted your request form, the RHA President will send you a confirmation email with a day, time, and place to present your bill to the RHA Senate.

At the Senate, bill authors will be given the opportunity to present. Presentations are intended to give authors time to elaborate on their request as well as answer questions proposed by RHA Senators.

If your total request amount is $500 and under:

• You will have 3 minutes to present, 3 minutes for Q + A, and the senate body will discuss for 5 minutes
• Your bill will be presented, discussed, and voted on all on the same night

If your total requested amount is over $500:

• You will have 5 minutes to present, 5 minutes for Q + A, and the senate body will discuss for 10 minutes
• Voting will be tabled until the following Monday.

Organizations or individuals working within Residence Life that receive funding from RHA will be required to turn in a Post-Program Evaluation (PPE) form. PPE forms can be submitted via SharePoint. If an organization or individual works outside of Residence Life, a Post-Program Evaluation may be provided by email or printed copy by the Director of Finance after you’re approved for funding.

PPE forms must be submitted by email to the Director of Finance or  shared via SharePoint with Residence Hall Association within two weeks (14 days) after the funded program occurs.

Failure to complete the PPE form will disqualify the individual and organization from receiving funding from RHA for the rest of the Academic Year.